Pay attention to any unlawful proposal of sale/purchase of “contacts of OMC attendants”!
OMC intends to warn its users of the improper and deceptive use of our trademark by companies that illegally declare that they can sell many “contacts of OMC participants”. Please be informed OMC has never authorized the use of its trademark for similar activities and has never transferred any of its data and/or contacts to third parties, except for official and approved OMC suppliers.
PRIVACY POLICY
Dear User,
Thank you for visiting our site. IES SRL/OMC SCRL have always been very attentive to the protection of personal data concerning their customers, employees, suppliers and all the people with whom they come into daily contact in the execution of their activity.
This not only because of the specific data protection legislation (GDPR n. 2016/679: General Data Protection Regulation, and further updates), but mainly because the Data Protection is an essential asset of our companies. For these reasons we constantly strive to provide our users an Internet experience that fully respects and protects their privacy.
Privacy Notice
Information to be provided to the data subject for the processing of personal data
Pursuant to Regulation (EU) 2016/679 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (General Data Protection Regulation, “GDPR”) OMC S.c.r.l. and IES S.r.l. (the “Companies” or the “Joint Controllers”) provide below the information regarding the processing of your personal data collected by the Joint Controllers when you visit www.omc.it (the “Website”), register and/or attend the OMC Med Energy Conference & Exhibition (the “Event”).
1. Who am I providing my data to?
OMC S.c.r.l., with registered office in Viale L.C. Farini, 14 48121 Ravenna (“OMC”), who can be contacted at conference@omc.it and IES S.r.l. (“IES”) with registered office in via Anton Giulio Bragaglia, 33, 00123 Roma, who can be contacted at exhibition@omc.it For the purposes outlined in para. 3 below, OMC and IES act as Joint Controllers under art. 26 GDPR.
2. Where can I find information about the processing of my data?
Information about how the Joint Controllers process your personal data can be requested by emailing at exhibition@omc.it and conference@omc.it
3. What data are processed?
Common personal data such as, but not limited to, first name, last name, date and place of birth, country of citizenship, telephone number, email address, billing information, technical browser data, as well as your image if you appear in the multimedia content (photos/videos) produced during the event.
4. What is the purpose of requesting and collecting the data and what is the legal basis for such processings?
Your personal data are processed:
- to fulfill the obligations imposed on the Joint Controllers by the applicable laws and regulations, including the disclosure of Personal Data to the public security authorities upon the latter's request (in accordance with the legal basis under art. 6, par. 1, let. c) GDPR);
- to manage and enable your registration and attendance to the Event, including - by way of example – to allow users to navigate on the Website, to allow them to register for the Event, to take part in it and, for those who are eligible, to attend the conference, as well as to manage any support request and for billing purposes (in accordance with the legal basis under art. 6, par. 1, let. b) GDPR);
- To allow the provision of services for the Event, such as but not limited to, stand services, catering services, badge scanners, insurance services, hotel services, and all the services described in the Exhibition Manual;
- to promote the Event and the various performances within as well as similar events (in accordance with the legal basis under art. 130, para. 4, of d.lgs 196/2003, as subsequently amended by d.lgs 101/2018, so called “Italian Privacy Code”); and
- to create multimedia content (photos and/or videos) during the Event (in accordance with the legal basis under art. 6, par. 1, let. a) GDPR).
The provision of personal data for purposes under lett. a. , b. and c. above is necessary. Failure to provide personal data may prevent the Joint Controllers to allow you to visit the Website, as well as to register to and attend the Event. The provision of personal data for purposes under lett. d. and e. above is optional: in particular, you can always unsubscribe to promotional communications under let. c. above through the footer therein; the consent for the Joint Controllers to create multimedia contents under let. d. above is implied by attending the Event.
5. How will the data be processed?
Data processing may be performed using electronic or automated means, managed using tools suitable for guaranteeing security and confidentiality and will include all operations or sets of operations necessary for the processing itself.
6. Who will have access to the personal data?
Personal data are processed by personnel appointed by the Joint Controllers for all the purposes set out in paragraph 3.
The Joint Controllers may share the personal data with the competent authorities, including public security authorities, where requested or legally required. Furthermore, the Joint Controllers may also communicate personal data to the following categories of recipients, exclusively for the purposes set out in paragraph 3:
- marketing agencies and direct email massages providers;
- professional services and consultancy firms engaged to assist with ordinary management and disputes;
- official Event suppliers that produce the services for the Event;
- companies providing IT services;
The data, however, will not be disclosed, except as required by legal obligations.
With reference to the data shared with them, the recipients belonging to the aforementioned categories may operate, depending on the situation, as data processors (in which case, they will receive the necessary instructions from the Joint Controllers) or as independent data controllers.
If necessary to pursue the purposes set out in paragraph 3, the data may also be transferred outside the European Economic Area. Some of these jurisdictions may not guarantee the same level of data protection guaranteed by the Country in which the data subject resides. In this case, the Joint Controllers undertake to ensure that the data are processed with the utmost confidentiality, where necessary, entering into agreements that guarantee a suitable level of protection and/or adopting the standard contractual clauses set out by the European Commission.
The Companies guarantee they will take utmost care to only share the personal data strictly necessary to achieve the specific purposes for which they are intended with the aforementioned recipients.
7. How long will the personal data be stored for?
The personal data will be stored in the Joint Controllers’ filing systems, including electronic ones and protected using adequate safety measures, for the time necessary to achieve the purposes set out in paragraph 3, and will subsequently be erased.
8. Do I have any rights in relation to the personal data?
At any time, where applicable, you have the right to:
- obtain from the Joint Controllers confirmation as to whether or not your personal data are being processed, and where this is the case, access to the following information pursuant to article 15 of the GDPR;
- obtain the rectification of inaccurate personal data, or, taking into account the purposes of the processing, supplement incomplete personal data;
- obtain the erasure of your personal data where one of the grounds set out in article 17 of the GDPR applies;
- obtain restriction of processing of the personal data in compliance with the applicable law;
- receive the personal data provided to the Joint Controllers, in a structured, commonly used and machine-readable format. You also have the right to transmit those data to another Joint Controllers without hindrance;
- the right to object, on grounds relating to your particular situation, unless the Joint Controllers demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject or for the establishment, exercise or defence of legal claims.
These rights can be exercised by emailing OMC at the following email address: exhibition@omc.it and conference@omc.it.
Without prejudice to any other administrative or judicial remedy, the data subjects shall have the right to lodge a complaint with the competent supervisory authority, if they consider that the processing of personal data relating to them infringes their rights in relation to personal data protection. Further information about where to send complaints is available at the following link https://edpb.europa.eu/about-edpb/board/members_en.
